KASSP Constitution

REVISED 4/20/04

ARTICLE I – NAME

The name of this organization shall be the Kentucky Association of Secondary School Principals (KASSP).

ARTICLE II – MISSION

The aim of this association is to promote the interest of secondary and middle school education in Kentucky by providing professional development activities and collegial support to address issues in connection with the administration of secondary and middle schools.

ARTICLE III – MEMBERSHIP & DUES

A.) Any person who is principal or assistant principal of a secondary school or middle school, or one who is interested in the administration of secondary or middle schools, may become a member by paying the annual dues.

B.) Any person who has retired from secondary or middle school administration may join at a reduced fee.

C.) The Board of Directors shall set dues annually for the ensuing year. If there are any changes to be made in the amount of the annual dues, they shall be subject to the approval of the membership. A member forfeits his/her membership by failure to pay his/her dues.

ARTICLE IV – OFFICERS

The right to vote and elect officers is open to all active members of the association whose current dues are paid. Elected officers must be selected from active secondary/middle school principals and assistant principals.

Section I: The officers of the association shall be president, president-elect, vice-president and vice-president-elect. A vice-president-elect shall be elected annually. The Board of Directors shall appoint the Coordinator annually.

Section II: Job Descriptions

A) President – is to act as chairman of the Executive Committee, ex officio member of all committees, conducts and organizes all Board of Directors meetings and presents budgets. The president is responsible to present a budget for each year to be approved by the Board of Directors at the first meeting of the Board of Directors each fiscal year.

B) President-Elect – shall perform the duties of the president in his/her absence and is responsible for the fall conference.

C) Vice-President – shall perform the duties of the president and/or president-elect in their absence. He/she shall also serve as chairperson of the Constitution Revision Committee.

D) Vice-President-Elect – Elected at the fall conference and is responsible for the summer workshop. Duties commence with election at the fall conference and conclude at the end of the summer workshop.

E) Executive Director – shall maintain the continuity of all activities of the association and provide leadership to it’s members; shall keep minutes of all business meetings, Board of Directors meetings and Executive Committee; shall work closely with the Board of Directors and officers; shall along with the president be responsible for every phase of association activity which includes implementing meetings; shall assemble all the news of the association, solicit articles of interest, and shall publish and distribute the newsletter three times per year: September, December and April. He/she shall keep accurate records of all financial transactions of the association and serve as membership secretary.

F) Coordinators’ Responsibilities

The State Coordinator shall represent the Association by:

(1) Serving on the Board of Nominators

(2) Encouragement of membership in the Association.

The State Coordinator shall assist the state executive director to maintain a directory of state association officers. The State Coordinator shall also notify the office of the NASSP Executive Director regarding changes made at annual meetings or replacements made during the officer’s term of office. Forms for reporting the names of officers, the dates of annual meetings for inclusion in the NewsLeader calendar, etc., are sent to each state annually. To keep mailing lists current, it is important that NASSP be notified at the time any changes occur.

(3) Interpreting and explaining the work and various projects of the Association to members and the affiliated state associations

(4) Encouraging participation in the professional work of the Association.

(5) Recommending key people in the state for appointment to a committee of the Association by the Board of Directors

(6) Keeping the Board informed concerning problems and projects of the affiliate state associations..

The responsibilities of State Coordinators are stated in Article V of NASSP’s Bylaws reproduced below.

Section 5. At the annual business meeting, the State Coordinators shall meets as a Board of Nominators to review the nominees and select a nominee for the President-Elect, and if there is more than one nominee, a nominee for each Director position to be filled the following Annual Meeting.

Section III: Board of Directors

The Board of Directors shall consist of the officers and one member from each KHSAA Basketball Region, plus at large members from the junior high or middle school principals, the assistant principals, retired members, and any state representative serving as a NASSP officer or Board of Director. All members of the Board will serve four years terms.

A) Beginning with the 1982-83, regions 1, 5, 9 and 13 will be automatically elected for a 4 years term or have their present term extended to a 4 year term.

Upcoming Election School Years: 2002-2003 * 2006-2007 * 2010-2011 * 2014-2015 * 2018-201

B) In the year 1983-84 it was mandated that regions 2, 6, 10 and 14 would hold elections for the members of the board to represent the said board for 4 years.

Upcoming Election School Years: 2003-2004 * 2007-2008 * 2011-2012 * 2015-2016 * 2019-2020

C) In the year 1984-85 regions 3, 7, 11 and 15 would elect members of the board to represent the said board for 4 years.

Upcoming Election School Years: 2004-2005 * 2008-2009 * 2012-2013 * 2016-2017 * 2020-2021

D) In the year1985-86 regions 4, 8, 12, and 16 would elect members. The above plan would prevent any present member from running for another term.

Upcoming Election School Years: 2005-2006 * 2009-2010 * 2013-2014 * 2017-2018 * 2021-2022

E) Duties and Responsibilities should include:

  • Facilitating at least 2 regional meetings annually.
  • Communicating to the Executive Director all changes of high/middle school principals/assistant principals in their regions.
  • Providing information to the Executive Director from schools in the region or regional activities for the KASSP Newsletter.
  • Recruiting new members from the region.
  • Attending meetings of the Board of Directors and association conferences. Board Members will have no more than two consecutive absences from Board meetings without prior approval of the Executive Committee without recall.
  • Providing the Executive Director with a nominee from their region for KASSP Principal of the Year/Dawson Orman Award.
  • Serving on committees as assigned by the KASSP President.
  • Maintaining an accurate and up-to-date list of retired principals/assistant principals in their region.

Section IV: If an elected officer leaves the secondary or middle school principalship or assistant principalship he/she will fulfill all the constitutional obligations of that office until the conclusion of the following summer workshop at which time all obligations as an officer of KASSP will be relinquished. The new terms of office begin with the closing of the summer workshop. Should a vacancy occur all remaining officers would advance to the next position. The president shall nominate a person to be presented to the Board of Directors for appointment to fill the vacancy.

Section V: The Standing Committee of the association shall be as follows: Nominating, Constitution Revision, Resolution and Legislative. Other committees will serve at the pleasure of the Board of Directors.

Section VI: The president shall present a budget each year to be approved by the Board of Directors at the first meeting of the Board of Directors after July 1.

ARTICLE V – FISCAL YEAR

The Association’s fiscal year will begin on July 1 and end on June 30.

ARTICLE VI – MEETINGS

The Board of Directors shall meet in September, November, January and June of each fiscal year. Other meetings may be called by order of the president. The association shall sponsor a summer workshop during June of each year, a fall conference during November of each year, and an Assistant Principal Conference during January of each year.

ARTICLE VII – QUORUM

The simple majority of the elected board shall constitute a quorum for the transaction of business.

ARTICLE VIII – AMENDMENTS

The Constitution may be amended by a majority of those present and voting at the first annual meeting of the fiscal year. A proposed amendment must be submitted in writing at the preceding annual meeting, or must be submitted in printed form to all members of the association thirty days before the annual meeting. In case the latter method is used, such proposed amendment must receive the approval of the Board of Directors before it can be printed and sent to the members of the association.

ARTICLE IX – AFFILIATIONS

This association shall, at all times, remain actively affiliated with the National Association of Secondary School Principals (NASSP) and the Kentucky Association of School Administrators (KASA).